Privacy Policy

Triratna Buddhist Community(York) also known as Triratna York Buddhist Centre
Registered charity no:1189773

Privacy Policy

York Buddhist Centre
17 Walmgate
York
YO1 9TX
Email: enquiries@yorkbuddhistcentre.org
Website: yorkbuddhistcentre.org

We take your online privacy seriously. If you have any questions regarding our privacy policy that are not addressed here, please contact us as above.

1. Website
The only personal information that our website captures is what users explicitly enter when booking a place on a course or a retreat, making a donation, completing a Gift Aid declaration, or signing up to the mailing list.

We collect your email address and sometimes other details when you book a course or a retreat with us. This information is kept on a secure server or in a locked cabinet and is never shared or used for any other purposes than for giving you information on the course or retreat that you have booked.

We collect analytical data from our website for the purposes of ascertaining which pages and events etc are most of interest, but no personal information is retained or used.

We only use cookies to the extent that is necessary for the website to function. For example, if you are booking a place on a course or a retreat, a cookie is used to keep track of how far along the booking process you are.

Our website integrates with some third party services as detailed below. You can follow the links if you wish to check their privacy policies:

Our newsletter platform - emailoctopus.com -  collects, maintains and stores any contact information which you give with your consent when you sign up to receive e-newsletters from us via our online signup form or when you complete a form at one of our classes. We use these details so that we can contact you in case of issues with changes to classes, and similar circumstances and to send you our newsletter each week. You can delete your subscription at any time by clicking on the 'unsubscribe' link at the bottom of each newsletter or by contacting us direct, in writing, asking to be unsubscribed.

In addition, emailoctopus.com may monitor other information from those who receive the newsletters. This information may include: IP addresses, geographical location, which newsletters you view, and how often etc.

By default, all campaigns and automated emails sent through emailoctopus.com have tracking enabled. Tracking allows the monitoring of which emails are opened and any clicks on a campaign.

emailoctopus.com - trading under Three Hearts Digital Ltd - is registered with the ICO and closely complies with all current EU data protection laws. They are GDPR compliant, with data securely stored on servers held with Amazon's data centre in Ireland (EU). 

When you make a donation, information will be held by the relevant organisation through which you make the payment. We use PayPal, Stripe, SumUp and Just Giving for payment processing. You can read their privacy policies by following these links:
https://www.paypal.com/webapps/mpp/ua/privacy-full
https://stripe.com/gb/privacy
https://www.sumup.com/en-gb/privacy/
https://www.justgiving.com/about/info/privacy-policy/privacy-policy-v30

Google provides maps on our website and charts on the “Donations” page. You can read Google’s privacy policy by following this link:
https://policies.google.com/privacy?hl=en-GB&fg=1

Videos on our site may be hosted by YouTube, Vimeo and other third parties. You can read their privacy policies by following these links:
https://policies.google.com/privacy?hl=en-GB&fg=1
https://vimeo.com/privacy

Links
www.yorkbuddhistcentre.org contains links to other websites which you may find useful or of interest. We are not responsible for the privacy policies and/or practices on other sites. When linking to another site, the user should satisfy themselves as to the privacy policy stated on that site. Our privacy policy only governs information collected on our site.

2. Gift Aid Forms
You may be asked to complete a Gift Aid form so that we can reclaim tax on your donations. This information is required by HMRC when we file a claim but is not used for any other purpose. These details are not used for any other purpose other than reclaiming Gift Aid. You can read HMRC’s privacy policy by following this link:
https://www.gov.uk/help/privacy-notice

3. Sangha Members, Mitras and Order Members
In the case of regular sangha members, Mitras and Order members, we may keep a digital record of email and other details so that we can make contact with any important information, or to arrange meetings etc. This record will be password protected and will never be shared with a third party and if you would prefer us not to keep this information on record or wish us to delete it from our records, then please contact us in writing with this request and we will be pleased to comply.

4. Correcting, updating or removing personal information
Anyone may modify or remove any of their personal information at any time by contacting us directly using the contact details above and on the ‘Contact Us’ page of our website: https://yorkbuddhistcentre.org/contact. You can also request that we give you a copy of the data we hold on you in a machine-readable format.

5. Sharing and disclosure of information we collect
We will never sell or trade your personal data or disclose your personal information to any third party unless we believe that disclosure is necessary:
1. To conform to legal requirements,
2. To protect our rights,
3. To protect the safety of members of the public or those attending classes and events.

Last updated 14/05/2025